Birth Certificate: How To Order It, What It Is And MORE

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The Birth certificate, It is an official document of great importance for all citizens when they want to carry out a wide variety of procedures. It is issued by the Civil Registry and in turn shows and certifies the birth of a human being.

It is for this reason that, in this article we explain: how to request this certificate, where to order it, what is the cost, the differences between literal and extract, who can request it, and we conclude with the definition.

How to request the Birth Certificate?

Normally, to start obtaining any type of certificate, organizations and institutions not only require following a series of steps and methods. But also, they require a specific amount of documents.

To begin with, we must emphasize that, in Spain there are three ways to start the process and obtain the birth certificate. And these are: attending the Civil Registry, through postal mail and, by Internet.

  • Request the certificate at the Civil Registry.

In this first method, all you have to do is go to the Civil Registry Office located in the place where you were born. To obtain the address and telephone number of the Civil Registry, you have to enter: Updated Search Engine for Civil Registry Offices in Spain.

  • If you are from Barcelona: the address of the Civil Registry office is Plaça Duc de Medinaceli, 2. And the hours of operation are 9:00 am to 2:00 pm.
  • If you were born in Madrid: the address of the Civil Registry office is Montera street number 18. And the hours of operation are 9:00 am to 2:00 pm.
  • By Postal Mail.
  • Using the Official Form: You must first download the form and complete it. Then, you have to send it by post to the address of the Civil Registry where you were born.
  • Without the Official Form: On the other hand, you can send a handwritten letter to the Civil Registry requesting the certificate.
  • Order the certificate online.

Currently, requesting this certificate online is more common, faster and cheaper. However, you must take into account that this method is only valid for all those people born from January 1, 1950.

  • First Option: in case you have the electronic DNI or, Key System.
  • Second Option: in case you do not have an electronic ID, you only have to fill out a form.

Where to order it and what is the cost?

Let’s continue explaining which is the body or institution that is responsible for issuing this type of certificate. Well, today, the Civil registration is the only entity in charge of delivering or issuing this document in Spain.

However, it is very important that you ask for the birth certificate in the Civil Registry of the place where you were born. The fact that you continue to live in that population is not relevant. In other words, if you were born in Seville, but you currently live in Barcelona, ​​you have to go to the Seville Civil Registry to request the document.

Now, the only thing you will need when applying for the certificate is your National Identity Document. It must be current and in good condition when it is presented. In addition, you must indicate the full name, place and date of birth.

On the other hand, we must emphasize that requesting this document is not only simple, but also has the advantage of being totally free. Furthermore, all the certifications issued by the Civil Registry of Spain comply with this particularity.

There are numerous web portals where they ask for a fee to complete the process for this certificate. But, don’t worry, as we explained above, this procedure is quite simple and you can do it yourself.

A very frequent question is, if this certificate is valid abroad. And the answer is yes, but with two conditions. The first is that it must be legalized in the country of origin, the second is that the document has to be translated by Sworn Translation.

The certificate must be legalized by Hague Apostille, or by Diplomatic or Consular legalization. And, the sworn translation has to be into the language of the destination country, through an Official Sworn Translator.

Differences between the Literal and the Extract

We must mention that there are two types of certificates, which are: literal certificate and extract certificate. The request for the model of each one will depend on the type of procedure you wish to carry out. For this, the body that requires it must indicate which of the two is the one you must request.

  • Literal Birth Certificate: this document is nothing more than a copy of the Entry of the Original Birth Certificate.

It includes all the data found in the Civil Registry of the place where you were born. Likewise, you will need this type of document to register in the Register, to marry civilly, change your name, etc.

It is very important that you remember that, if you want to request the first identity card of a boy or a girl, the main document that you must request is the Literal Certificate of Birth for National Identity Document.

  • Birth Certificate: this document summarizes the person’s Birth Certificate.

This certificate contains less information and data than the Literal Birth Certificate. This is because it is a digital certificate. Usually this document is positive, But, if the respective data does not appear in the Civil Registry of Spain, a negative certificate.

If you need to obtain the certificate quickly, requesting the Digital or Extract will be the best option for you. Since, the issuance of the same is much faster than the delivery of the Literal Certificate of Birth.

Now, regarding the language of the certificates, we must emphasize that the Birth Extract is issued in Spanish. But, many people are unaware that, in Catalonia, Valencia, Galicia and the Basque Country, you have the option of broadcasting it bilingual. In addition, you can also order the Multilingual Birth Certificate.

Who can request the Birth Certificate?

This point of the article is quite important. Since, in general, there are usually doubts when requesting this document because they do not know who can do it. However, here we will show you who are those who need this document.

Well, anyone is authorized to request and obtain this type of certificate from the Civil Registry of Spain. Either the person’s own certificate, or that of a different individual. The normal thing is that you request your own or, failing that, the certificate of a close relative, as is the case of parents or children.

However, you can request the document from anyone as long as you adequately demonstrate and justify the reason for this. Although, you must bear in mind that this request may be denied if you consider that the reason is insufficient.

So that you can request the certificate of: an adopted person, one who has changed his / her surname, sex, persons benefiting from protection programs, and persons affected by gender-based violence, you must first have a authorization of a Judge.

In addition to this, a point in favor when requesting this type of certificate is that it is completely free. Important aspect when carrying out any other procedure, since it is quite common that certain fees are required.

What is the Birth Certificate?

To end this article, we are going to introduce you to the meaning of this certificate. As we have mentioned in previous points, this certificate is nothing more than an official document issued by the Civil Registries of Spain. They attest to the birth of a person.

In other words, when a person is born, a Civil Registry official has the obligation to write down specific information, such as: name, surname, date, time and place of birth, sex and pertinent data corresponding to the parents of the same.

All this information must be reflected in an inscription or entry in a book belonging to the Civil Registry of the place where you were born. This inscription or seat is what is commonly known in many countries as a Birth Certificate or Certificate.

It should be noted that the minutes or Original birth certificate is located in one of the archives of the Civil Registry of the town where the person was born. So, if you want to request it, you must go to that specific Civil Registry.

In addition to this, we must mention that there are three ways to make this request, and these are: in person, that is, attending the Civil Registry, through the Internet, entering a web page and completing a form, and, by mail Postcard.

In addition, you must bear in mind that the broadcast time and the ways to request each one is different. So you must choose the type of certificate you want, that is, if it is extract or literal, depending on your current location and how quickly you need it.

Therefore, we recommend that, before going to the Civil Registry Office, or carrying out any procedure, first investigate the office hours, and, most importantly, do not forget to take your DNI with you.

See you soon!


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