Death Certificate: Application, What It Is For and MORE

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The Death certificate It is a fundamental document to declare the death of a citizen. In the case of Spain, this procedure is registered and issued by the Civil registration of the Province where the event occurred.

In this article we want you to know how important this certificate is, to finalize the entire wake process and other procedures related to the death of a loved one. As well as, on this page you will get everything related to what requirements, steps to follow, types of certificates and many more.

Keep reading with us!

Application for the Death Certificate

First of all, the Death certificate In all countries, it is a cumbersome procedure that involves a series of complicated steps. However, despite the difficulties, Spain has established the best strategies to obtain this document more easily and quickly.

Likewise, it is essential to remind you that the Death certificate It is a document that guarantees the death of an individual. As well as, it includes the data of the deceased, place, time and date of death.

Now, like all procedures, the Death certificate will be issued only if a series of mandatory requirements and collections. Next, we will tell you each one of them, so that you can start to consign them and you can have this document as soon as possible:


  • Original and photocopy of the Personal Identification of the deceased individual.
  • Photocopy of the death certificate with causes of death, signatures and stamps of a medical expert.
  • Original and copy of the Personal Identification of the declarant of death.
  • Personal identification of two (2) witnesses of legal age, who endorse the declaration of death.
  • In the event that the deceased person has problems to be recognized, a document must be presented that allows the body to be identified.

Documents submission

  • All documents must be submitted in original form and photocopy.
  • Those procedures that require a signature and stamp must be fully legible.
  • Do not consign any expired document for the date of declaration of death.
  • Present each of the papers in a manila folder.

Broadcast Channels

After compliance with all the precautions set out above, a series of steps must be carried out that will ensure the issuance of the Death certificate. Similarly, the Civil Registry of Spain, which issues this document, has various channels to obtain this certificate.

We invite you to read each one here!


  • Locate the address of the Civil Registry where the death of the individual was reported.
  • Request «Customer Service» in the establishment of the Civil Registry.
  • Provides all the above requirements to issue the Death certificate.
  • Mention all the details of the death: place, time, names and surnames, date, among others.
  • Finally, it must be specified whether the Death certificate you need ordinary, bilingual, multilingual, negative, among others.


  • Request the email address of the Civil Registry.
  • Send an explanatory letter for the issuance of the Death certificate, detailing all the applicant’s data.
  • Wait for the days authorized by this institution in the country.

Via telephone

  • Contact «Customer Service» at 914 93 66 30 by phone.
  • Clarify all your concerns and doubts with the operational staff of this communication medium.


  • Get a good internet connection and use trusted browsers: Google Chrome, Mozilla Firefox, Safari or others.
  • Access the official website of the Civil Registry.
  • Locate on the page «Online processing without digital certificate».
  • Put all the requested data in the system.
  • Follow the instructions reflected in the system.
  • Mark the Autonomous Community of the Civil Registry where the death is signed.
  • Press the «Continue» option.
  • Wait for the days requested by the platform.

What is the Death Certificate for?

As is well known, the Death certificate It is used to notify the death of a person. Similarly, it is a document that establishes all the data and details about the death of the person.

It should be noted that it is a document that involves a series of extensive steps. However, in Spain there are various communication channels to issue this certificate.

We all know how sad it is to lose a loved one; however, it is essential to record the facts of the death. The latter, to certify the death of a person before the Civil Registry, to avoid falsifications, identity replacement, among others.

In another vein, the Death certificate It reflects a series of important data to validate this procedure before the corresponding institutions. Read everything here !:

  • Names and surnames of the deceased.
  • Names of representatives or legal guardians.
  • Date of birth.
  • National identification number.
  • Residence of the individual.
  • Date and time of death.
  • Location of burial or wake.
  • Causes of death.
  • Authorities in charge of the wake process.
  • Other relevant.

Who Issues the Death Certificate?

The Death certificate in Spain, it is issued before the Civil registration of the province where the death is declared. As well as, this document is certified by a medical expert and revalidated by a judicial registry.

In addition, it is crucial that you keep in mind that this document is mandatory once a person’s death occurs. Therefore, the Death Certificate will be an essential requirement for other types of procedures. Don’t know what they are? Get information here!

Related procedures

  • Pension declaration.
  • Declaration before Social Security.
  • Registry of the Electoral Voting Center in Spain.
  • Cancel bank accounts.
  • Transfer of real estate.
  • Claim of inheritances.
  • Other formalities.

Who can request it?

On the other hand, one of the clarifications regarding the Death certificate, is the person in charge or authorized individual to request this document. According to what is established by the Law of Spain, those citizens who wish to request the document or Death certificate, must meet the following characteristics:

  • Family of third degree of consanguinity and first of affinity.
  • Spouses or partner who has established a common-law relationship. The latter must present all the necessary evidence to certify this information.
  • People with positions in the Civil, Medical, Military or Police Registry.
  • Hospital centers, clinics or health centers in which the death was witnessed.
  • In the case of a tragic and violent death, any worker in the judicial sphere may request it.

Delivery Term and Processing Costs

The Death certificate It is an urgent and mandatory procedure, issued by the Civil Registry of Spain. Also, it is a document that needs to be processed as quickly as possible, to corroborate the death or death of a person.

For this reason, in accordance with the provisions of the Civil Registry Regulations, the Death certificate It must be processed within the first (24) hours after death. As well, permission to continue with funeral events will be granted once this certificate is issued.

However, there are some cases, such as homicide, accident or other pertinent investigations, that request to have this document at any time. Hence, the Civil Registry has enabled an option, known as «Legally Urgent», to issue this certificate at any time of the year.

On the other hand, it is reasonable to consider the costs associated with the procedures related to the departure of a loved one. So, we invite you to read each of them:

Fundamental costs

  • Issuance of documents and requirements for Death certificate € 50.
  • Request for Death certificate € 45.

To end this section, we will mention other costs associated with this unfortunate event:

  • Wake.
  • Purchase of urn.
  • Crematorium.
  • Chapel rental.
  • Ground to bury the individual.
  • Others.

What is it?

The Death certificate it is pertinent to finalize the process of death of a loved one. In addition, this document will allow to notify the Civil Registry of the death of the individual and thus, to be able to validate other types of processes: cancel bank accounts, inheritances, transfer of real estate, pensions, among others.

In the case of Spain, the procedure is carried out in three communication channels: Online, in person or by phone. As well as, the applicant is directed to the Civil Registry office where the death of the relative was declared.

Also, the Spanish Civil Registry Regulation establishes that citizens who wish to obtain this document must comply with a series of requirements and documents obligatory. We invite you to read it in our previous sections!

Similarly, it is important that you remember that the Death certificate it can be requested exclusively by close relatives of the deceased; as well as, by judicial authorities, medical experts, hospitals, among others.

Regarding the time to obtain this certificate, it was mentioned that it is issued after (24) hours of death. Therefore, we invite you to request this document, to finalize the procedures related to the wake and funeral.

Types of Death Certificates

Finally, in Spain there are several types of Death certificate that may be of interest to you:

  • Positive: Issued by the Civil Registry where the death of the citizen was declared.
  • Extract: It is a summary about the details of the death, issued by the Civil Registry. Likewise, of the latter there are (3) subcategories:
    • Ordinary: Issued in the original language (Spanish).
    • International: Valid for European countries such as:
      • Belgium.
      • France.
      • Austria.
      • Switzerland.
      • Turkey.
      • Lithuania.
      • Poland.
      • Romania.
      • Others.
    • Bilingual: It is issued in the official language and another that the applicant deserves.
  • Literal: Copy signed by the Civil Registry that records the death of a person.
  • Negative: It is issued in a Civil Registry establishment different from that of the declaration of death.

We are sorry for your loss, we hope the information has clarified your doubts!


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