Form F940: Format, Download and MORE

9 minutos de lectura

The Form 940 corresponds to the Request for Assignment and Authorization of Correlative for the Issuance of Legal Documents. It is intended for the taxpayer who needs to carry out this document request process and it is very important that you know everything about it. It is a very simple and easy document to fill out.

Today we will be explaining to you what this document is like, what data it requires, what are the instructions you must follow to fill it out, and how to download and present it. Plus, you’ll know exactly what Form 940 is for and much, much more. Keep reading!

Format of Form F940

Let’s start by talking about Format of Form F940. Knowing this document will allow you to know what data you must provide and it will even serve as a guide when you start filling it out. As you will be seeing below, this form is characterized by being very simple, so this procedure should be very easy to carry out.

First, you should know that we will be using the printed version, which you can find at the Ministry of Finance at Pdf format or in different establishments that we will mention in the section corresponding to obtaining the form.

This consists of only one (01) page, which must be filled out in its entirety. Likewise, data it contains are as follows:

  • To begin with, Form Identification Data. You must check that the name of the form, the seal of the Ministry of Finance and the folio number are found.
  • Then you will see that the form begins. First we have the Taxpayer Data, in which they simply request the NIT and the full name / business name or contribution of the taxpayer.
  • Address where the documents will be used. Whether it is a motor home, warehouse or branch, you must indicate the address of this establishment and its telephone number.
  • Printer identification. Again, the NIT and the full name / business name or contribution of the taxpayer must be indicated.
  • Next, you will find the section corresponding to Detail of Documents and Quantities to Request. You will find a list of documents that you can request and you must indicate how much you require of these. Invoices, credit / debit notes, donation voucher, export invoice, settlement voucher, among others, are reflected.
  • Authorization to Third Parties. A third party is authorized to carry out the procedure. The name and identity document number must be indicated. This person may submit and receive notifications about the form.
  • Finally, the taxpayer, legal representative or attorney-in-fact must put their name and sign. This is a very important step, because without signature the application is not valid. In addition there is the stamp and the signature of the authorized recipient.

As you can see, it is a very basic document. You only need to include basic data, so filling it out doesn’t have to be complicated. You just have to follow the specifications that we will give you when we explain how to fill it out and then you will be ready to deliver it to the authorized recipient.

How to Obtain Form F940?

The How to Obtain Form F940 It is one of the most specific aspects that you should take into consideration. This can be downloaded from the page of the Ministry of Finance, but you can also buy it directly in certain establishments. We will explain exactly what you should do in both cases.

Download the Form

To download the form, you must follow a series of steps. These are:

  • Enter the official page of the Treasury.
  • Once there, you must locate the section of Services and click there.
  • You will be redirected to a page with multiple options. You must select the one of downloads > See more.
  • Again, another entry will appear. In this you must select Forms > Tax Forms.
  • On the screen you will have a complete list of forms to access. There you will find the F940v3, which is the form we are looking for.
  • To finish, you just have to press it to be able to download or print it directly.
  • As a result of the process, you will be able to obtain form F940.

Request the form in person

You can do all the procedure directly in person. You can request this form in different establishments, which are:

  • Treasury: Taxpayer Services Center. This is located on Diagonal Centroamérica and Avenida Alvarado # 4, next to the Tres Torres building (ex-Bolerama Jardín), San Salvador. The delivery of forms is made from Monday to Friday, from 08:30 am to 16:30 pm
  • Ministry of Finance: in any of the Express Centers and Express Mini-Centers.

You do not need to bring anything to apply. You just have to indicate what you want from the form. However, if you are required to supply certain documents to obtain the resolution of authorization of correlatives, whether you do it by downloading the form or requesting it. We will explain better how the whole process works when we talk about the presentation.

For now, our recommendation It is to do it directly at the Taxpayer Service Center or at the other establishments of the Ministry of Finance. The reason why you cannot present the one you get on the web is because it does not have a folio number and you need it to complete the effective procedure. Next we leave you the draft of the form that you will obtain.


Filling Form F940

Now let’s talk about Filling Form F940. We have listed a series of guidelines that you must follow fully if you want to make a correct presentation of the form. We will explain each one to you below.

  • You must use block letter to do the procedure. This will allow a better readability of the document, since any other type of font could make it difficult to understand and therefore the reception of the document.
  • You have to use black ink pen or dark blue. You should not fill out the form with a pencil or pen of another color unless expressly instructed to do so.
  • The form cannot contain deletions or amendments. You should also avoid ink stains and present it wrinkled.
  • The document must be completed in its entirety. If you will not request all the documents that appear in the list, leave the space blank and ask if they prefer a 0 or a N / A.
  • The formula will not be accepted If it does not have the corresponding signature of the attorney-in-fact, legal representative or taxpayer.

When you present it, you will be able to obtain the resolution of authorization of correlatives, but first you must make sure that you present it correctly. If you follow all of these guidelines, you should have no problem requesting the documents you want.

Where to present it?

The Filing Form F940 takes place at the Taxpayer Service Center. In fact, it is especially beneficial if you simply go to the place and do all the paperwork right there.

Basically, the procedure can be summarized in a series of steps that we will indicate below:

  • First of all, you should go to the Taxpayer Services Center or to the other establishments that we mentioned earlier. Remember that they are open from Monday to Friday, from 08:30 am to 16:30 pm If you approach an Express Center you must reserve one appointment.
  • Once there, you must request the form, fill it out and deliver it. If you have any concerns, you can express them right there and it will be resolved.
  • Likewise, you have to request and obtain the resolution of authorization of correlatives. That is, the authorization to issue the quantity and type of document you requested.
  • For this you must present a series of documents, which are:
    • Legal person: Form F940 and plain copy of the legal representative’s IUD.
    • Natural person: Form F940 and simple copy of the IUD of the natural person.
    • In the case of Authorized person, the IUD of this.
    • If it is an eforeign, passport or residence card.
  • To finish, you only have to request the document in the different authorized printers. You must approach with the copy of the resolution.
  • As a result of the process, you will have obtained the documents you requested, all thanks to the submission of FORM F940.

Keep in mind that if the application is signed by an attorney-in-fact not registered in the MH, he has to present the Identity Document (copy enlarged to 150%), Power of Attorney with powers to carry out procedures before the Ministry, and the taxpayer’s identity document.

What is it for?

The Form F940 is used precisely to Request Legal Documents, which are very important in the constitution process of each company. It contains in an organized way the data of the applicant, natural and / or legal person, and in this case of the legal representative or proxies.

In addition, specify the amount of documents you want from each of those that you can request. For informational purposes, these are:

  • Bill.
  • Proof of tax credit.
  • Credit, debit and / or remittance note.
  • Retention receipt.
  • Export bill.
  • Simplified Sales Invoice.
  • Proof of Settlement.
  • Settlement Accounting Document.
  • Unique Form.
  • Donation receipt.

Thus, the purpose of this form is to request the resolution that will allow the interested party to obtain all these documents, always making use of authorized printers.

What is Form F940?

The Form F940 it is a very simple document that is used to make the Request for Assignment and Authorization of Correlative for the Issuance of Legal Documents. Con the presentation of this document, the interested party is benefited with a resolution that will allow him to obtain a series of essential documents for the management of a company.

For example, you can request a certain number of invoice stubs, donation vouchers, or notes of a different nature (credit, debit, remittance). It is one of the steps that natural and legal persons must comply with when setting up a company.

It consists of just one page, which must be filled out and turned in. The form can be downloaded on the website of the Ministry of Finance, but it is officially delivered on Taxpayer Services Center, from where most of the procedure is also carried out.

Until next time!

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