Requirements to Export: why it is worth it, Step by step and MORE

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People frequently use exports to conduct business, transport gifts, or deliver any product to a place other than the one they inhabit. It is an extremely important service since, thanks to this, many local companies have managed to stay afloat. This is why we will tell you the Requirements to Export, why it is worth it, step by step and much more.

Also export and import It helps grow national economies and expands the global market. Each country is endowed with certain advantages in resources and skills. For example, some countries are rich in natural resources, such as fossil fuels, wood, fertile land, or precious metals and minerals, while other countries are short of many of these resources.

Also, some countries have highly developed infrastructures, education systems and capital markets that allow them to participate in complex technological and manufacturing innovations, while many countries do not.

Imports are important to businesses and individual consumers. Countries like Ellen often need to import goods that are not available at home or are cheaper abroad. Individual consumers also benefit from locally produced products with imported components, as well as other products that are imported into the country.

Often, imported products offer a better price or more options to consumers, which helps to increase their standard of living.

Export Requirements

In the case of exporting, no shipping invoice is required. Relevant documents are mentioned below:

  • Customs declaration form: prescribed by the Universal Postal Union and the coordination activities of the international body of the national postal administration.
  • Commercial invoice: issued by the exporter for the total quantity of realizable goods according to the commercial term.
  • Consular invoice in the prescribed format, signed and certified by the lawyer of the importing country located.

  • Customs Receipt – Mainly needed for countries like USA, Canada, etc.
  • Visa legalized stationery: shows the authenticity of the seller before the consulate or chamber or commerce.
  • Certified invoice: required when the exporter needs to certify on the invoice that the products are of a particular origin or are manufactured
  • Packing list: shows the details of the products contained in each package and shipment.
  • Inspection certificate: it is a type of document that describes the status of the products and confirms that they have been inspected.
  • Blacklist Certificate – Required for countries that have tense political relations. It certifies that the ship or aircraft transporting the merchandise has not touched those countries.

Nevertheless there are many more requirements but these depend on the type of product to be exported. So, we recommend that you contact your transport or export agency so that you can be aware of all the documents and procedures that you must have to start exporting.

To export to the United States

Exports are any resource, intermediate goods, or final goods or services that a buyer in one country buys from a seller in another country. Export.gov provides tools, assistance and expert knowledge to help your business grow in the global marketplace. Depending on the good or service, you may need a license or permit to export it from the US. As part of your business.

In most cases, you will not need a license to import goods into the US. But, for certain goods that are imported, some agencies may require a license, permit, or other certification. Follow this checklist to avoid problems when importing and you can complete the Export Requirements:

  • Check the requirements of federal agencies.
  • The U.S. Customs and Border Protection (CBP) guidelines
  • Contact the local port of entry that you will use to import your products for import requirements and other information on the process. Even if you don’t need an import license, you must complete the CBP registration forms within 15 calendar days of the date your shipment arrives at a US port of entry.


  • Be sure to provide your importer number on all of these forms.
  • Your importer number is your IRS business registration number. If you do not have this number or are not a business owner, your importer number is your Social Security number (SSN). You can also request an assigned CBP number by completing CBP Form 5106 and presenting it to the branch of entry at a CBP port of entry.
  • Obtain an export license or permit

Requirements to Export Coffee

Would require various documents to start coffee exports:

  • Registering your business.
  • GST registration FP and ESI registration
  • Import and Export Code (IEC)
  • Register of stores and establishments
  • Sector specific license
  • Contracts and agreements
  • Certificate of incorporation

  • Directors list with residential address, PIN code, telephone number on letterhead
  • List of Company Letterhead Directors
  • Director’s PAN card Cover letter on company letterhead
  • Company bank statement
  • 4 photographs of the signing authority
  • Type of exporter (trader, manufacturer, service, other, trader or manufacturer)

Steps to Export

Then it is mentioned a summary of the steps to start exporting. At the following points:

  • Check in: You have to start by processing the RUT.
  • Carry out a market study: It is mandatory for a company that needs to export, select a market and go directly to it.
  • Location of position for customs: This will allow you to register your products and thus already have a customs certification.

  • Verified procedures: Shall make the boarding request and that this is accepted.
  • Complete customs processes: Once you have completed the registration and everything is in order, you must go through the process that customs will send you.
  • Payment types: Have on hand some means of payment so that you can receive monetary benefits.

On the other hand, most items exported to a foreign buyer will not require an export license. However, all items are subject to export control laws and regulations. The best way to find out If an item requires an export license, it is by verifying which agency has jurisdiction over, or regulates, the item you are trying to export.

Search this list of federal departments and agencies to find out if you need an export license for your product.

Benefits of Exporting from Colombia

Exporting outside of Colombia can change your business. Like any fundamental change in the way you operate, There are risks and benefits to consider. You should weigh them before you start moving to foreign markets. Here are the benefits:

one.Increase in sales and profits: Selling goods and services to a market the company never had before increases sales and increases revenue. Long-term additional foreign sales, once export development costs have been covered, increase overall profitability.
two.Improve national competitiveness: Most companies become competitive in the domestic market before venturing into the international arena. Being competitive in the domestic market helps companies to acquire some strategies that can help them in the international arena.


3.Get Global Market Shares: By internationalizing, companies will participate in the global market and earn a share of their share in the huge international market.
Four.Diversification: Selling to multiple markets allows companies to diversify their businesses and spread their risk. The companies will not be linked to changes in the economic cycle of the domestic market or of a specific country. It is necessary to complete the Export Requirements.
5.Lower unit costs: Capturing an additional external market will generally expand production to meet external demand. Increasing production can often reduce unit costs and lead to greater use of existing capacities.

Documents needed to Export from Colombia

If you want Exporting from Colombia must have the following documents on hand so that there is no inconvenience:

  • Customs entry document: (specified by the customs of the exporting country) prepared by the customs broker or exporter of the exporter.
  • Customs voucher, if applicable, for specific products that you export to claim import benefits from the government of the exporting country.
  • Legal Enterprise (LUT), if applicable, to claim export benefits from the government of the exporting country or to export specific products to meet government requirements and obligations.
  • Customs Declarations Where Applicable: Exporting country’s export customs clearance declarations in accordance with the format specified by the government of the exporting country.

  • The export license, if applicable, must be obtained from the government agency of the exporting country.
  • Purchase order or letter of credit between the exporter of the exporting country and the foreign buyer of goods.
  • Commercial invoice packing list cum issued by the seller of goods
  • Authorization of origin issued by the competent authority of the country of origin of the goods.
  • Insurance paper issued by the government authorized insurance service provider
  • Free sale certificate if applicable. If the goods are not commercially involved, the exporter attaches a certificate of sale together with the dispatched goods.
  • Weight certificate, if applicable. A weight certificate issued by the exporter is required in various circumstances, such as flight satiety, ship satiety, international road safety regulations, calculation of import or export tariffs, application for export / import benefits government, etc.
  • Consular invoice, if applicable: Some of the importing countries insist that documents accredited by the embassy be mandatory in the importing country to clear customs duties.

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