Digital Seal Certificate: Requirements, Steps and MORE

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In México, they need a Certificate of Digital stamp all citizens who have branches, stores or the like and who invoice electronically therein.

If you live in this country, you are one of those who needs it and have not yet achieved this, in this article we give all the details that interest you to encourage you to do so. If you stick around long enough, we hope it helps!

What is the Digital Seal Certificate?

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The Digital Seal Certificate, or also called the Tax Administration Service (SAT), is the decentralized entity that includes the Public Credit and the Ministry of Finance.

These two organizations are responsible for carrying out and determining the fiscal and / or customs capacities.

Its only purpose is that the physical and moral taxpayers give the contribution that corresponds to them proportionally and equitably to the national public payment.

They verify that all the pertinent obligations to the tax or customs policies.

Likewise, they encourage citizens to do this, to do it voluntarily.

In addition, they are in charge of educating citizens on the subject so that they are prepared when doing the management and guide them in the process.

Any person who has branches, stores and premises that, in them, invoice electronically must have this document.

This forces them to give a contribution according to the national public quota and the certificate helps them a lot to comply with the laws.

Requirements for the Digital Seal Certificate

The requirements are not physical documents as in any other procedure.

All of these must be digitized and must have the following information:

  • Private key.
  • Requirement to generate a digital seal certificate.

Also, it is important to have a valid e. Signature (electronic signature).

Steps to Follow to Obtain the Digital Seal Certificate

Being naturally a somewhat long process, we will try to summarize, but not exclude, all the steps that you will need to follow to carry out your procedure successfully.

First steps

  • Enter the official website of the SAT. Once there, go to the page’s search engine and write the word “certify” and press “ENTER”.
  • They will immediately direct you to the page from which you can download the program.
  • Click on the option indicated by the arrow, it will take you to the next page where you must select the word again “certifies”.

Subsequently, you will be taken to a page where you must choose the number of bits you want your download to have. At the end of the download, they will show you the application and you will be able to see the following options:

  1. Electronic signature generation requirement: FIEL requirement generation for the first time;
  2. Electronic Signature renewal requirement: renewal of the FIEL;
  3. Sending request for Electronic Signature Renewal;
  4. Application for Digital Seal Certificates (CSD): generation of requirements to generate CSD. This last option is selected.

Second steps

  • By selecting the option of “Digital Seal Certificate Applicationl “, will allow us to choose the file for which you must click on the option”Select File”To attach your current FIEL certificate.
  • It will open the search window for the selection of the certificate.
  • If you choose an invalid certificate, a message similar to this will appear:
    It will be necessary to press the button again “Examine”To select the current certificate.
  • Once this is selected, the following screen will appear where you must enter the following information: name of the branch or unit, private key password, password confirmation and branch name.
  • You can advance to the next field, as long as you have typed correctly and the requested data is validated. In this step, you will be able to use letters, numbers, and special characters.
  • Once this is done, when the data matches, the option “Add”.
  • By clicking on this option, the requests made box will show a new file which will establish the name of the branch and / or unit.

Luckily, the page has the option to “Remove” and “Modify”The details of an application. This can be done by selecting the request that you want to delete and on this, you will right click and select the correct option.

Third steps

  • Select the option “Modify”Will only allow you to edit the name of the branch.
  • In the option of “Remove”You can delete the chosen application and you can enter the data properly again.
  • When the necessary requests are generated, click on the option “Next”.
  • Next, the key generation window will appear. For security measures, the page will carry out a random encryption process so it will be necessary to move the mouse constantly until the percentage bar reaches 100%.
  • Once the process is finished, you must enter the private key of your current FIEL certificate by clicking on the option “Examine”.
  • Once the data has been entered, you must select the options “Sign” And successively, “Keep”. When doing this, you must indicate in which folder on your computer you want to save the file.
  • Once this is done, click on the option “End up”And thus, you will return to the main screen to continue with the next step.

Final steps

  • Now, it will be necessary to go to the CERTISAT page.
  • On this site, again, you must select the search bar and type CERTISAT.
  • When the search is done, you will be able to see a page with several options, click on the option “Delivery of certificates”.
  • They will automatically direct you to the certificate delivery page where you can see 3 options. You will need to select the third.
  • It will display a window in which you will enter with RFC and password CIEC or with the FIEL.
  • Once these data have been entered, you will go to the CERTISAT main page, where on the left side of the screen you will find a menu with several options. You must select the option “Sending a request for the Digital Seal Certificate”.
  • Will have to “Examine”The file that you previously downloaded to your computer.
  • On the next screen, with the operation number, click on the button “Next”. There, you can get your Digital Seal Certificate updated.
  • Next, you will have to select the option “Certificate recovery”. Click on the most recent CSD and then on “To return”.
  • Lastly, save the file to your hard drive.

For your convenience, it is best to save all the files for this procedure in the same folder. So there will be no confusion. Finally !, this ends the process to obtain your Digital Seal Certificate.

Now, you only have to wait 24 to 72 hours to allow time for the SAT to publish your certificate in the LCO (List of Obliged Taxpayers).

List that is used in the validation processes of electronic invoices CFDI (Digital Tax Receipt by Internet).

What is it for?

With this document in hand, people who need electronically seal invoices in this same format they will be able to do it with ease.

In this way, the origin of these invoices, their authenticity and any other details they may have is guaranteed.

The Digital Seal Certificate provides convenience to be able to issue a stamp for premises, shops or agencies where electronic invoices are generated and also, to freely decide the operations to be carried out with it.

Who Should you process the Digital Seal Certificate?

This procedure can be carried out only by taxpayers of the Tax administration system that they need to invoice electronically in their businesses and that they must certify them to prove their authenticity.

Who Issues It?

As originally named, the agencies in charge of issuing the Digital Seal Certificate they are the Public Credit and the Ministry of Finance of each entity. They administer their own functions and duties.

The information would not be complete if we did not include the reforms applied for the current year in relation to this procedure.

Therefore, below we expand these details so that you are aware of in what situation can be suspended or canceled.

For the year 2020, reforms were made to the Federal Revenue Law and changes to the Federal Tax Code add stricter regulations to obtain the Digital Seal Certificate.

In the Fiscal Code of the Federation, article 17-H are raised 10 assumptions for which the certificate could be suspended.

However, in 2019 a new article 17-H Bis was created with 10 new assumptions with which you must be careful to avoid the cancellation of your digital stamp.

Some of these points for which the Digital Seal Certificates being a taxpayer, they are:

  • Be it a judicial or administrative resolution.
  • You die, being the owner of the procedure.
  • The certificate expires for having exceeded the validity period.
  • Disabled by damage or lost.
  • At the time of its issuance, the legal requirements were not met.
  • Any of the data provided when generating the FIEL of the SAT is at risk.
  • You disappear or you are not located at the time of administratively proceeding with the process.
  • It is discovered that you issue the CFDI to protect non-existent, illegal or simulated operations.
  • You do not comply with articles 79, 81 and 83 of the CFF.

It is necessary to emphasize that the SAT can cancel the procedure once the hearing process is finished.

10 days are granted for the presentation of proof of compliance with the corresponding tax obligations.

In the event that you Digital Seal Certificate is canceled, you must submit a clarification on the SAT portal and present evidence to amend the situation.

The Taxpayer Defense Attorney (Prodecon) provides advice in cases like these.

The prosecution grant 3 days to respond to the request. But due to the high demand for applications, the established deadline has been missed.

According to Prodecon, 1,630 requests for cancellation were received in September 2019.

This figure is lower than the 5,000 received the previous year and this has resulted in business activities being affected by not being able to bill without certificates.

Now, the SAT sends an invitation before canceling the seal.

So, it is necessary to activate the Tax Mailbox and be aware of the mail to avoid the cancellation of the process.

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