What is Administrative Management? Definition, Functions, Features and MORE

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When running an organization or company it is important to know about the Administrative management. This is a tool that allows you to better manage the conduction and management of tasks, pending tasks and resources that are needed within the entity.

Being an effective and very useful instrument, we share everything you need to know about Administrative Management.

Keep reading to know all the information!

What is Administrative Management?

The administrative management It can be defined as the set of activities that are executed to direct an organization through a rational management and control of the various tasks, efforts and resources.

In this way, it is a process that allows to prevent problems and achieve the objectives of the company thanks to the ability both to control and coordinate actions and to manage the different roles that are carried out within the institution.

In all this, it is necessary to emphasize that the systematic conduct of a correct and good administrative management favors the obtaining of immediate results for the organization.

Therefore, its vital importance, since it prepares the organization to act in advance or in advance, contemplating all the means and procedures it needs to meet its objectives and helping it to reduce the possible negative effects or inconveniences that may be caused.

Finally and in other words, the Administrative management It is a responsible tool, to a great extent, that the company achieves its objectives with the minimum effort, expenses, resources and in the shortest time. However, this is only possible if the administrator is able to provide direction, logic, organization and generate adequate performance.

Features

Administrative Management is a process that includes four main functions, which are detailed below:

  • Planning. It consists of the stage prior to development, where goals are projected, objectives are defined and both the necessary resources and the activities that are going to be done in a certain time are established.

Also, you must study the environment and the environment, assign the tasks that will help to achieve the objectives, have a comprehensive plan of achievements, establish the methods and procedures required for the performance of the work, create alert systems that allow anticipating problems and update the plans, considering any results that are generated.

  • Organization. Here the vital thing is to build a structure to distribute the human and economic resources with which they are available, always with the purpose of ordering and developing the work and thus achieving the planned objectives.

Likewise, the areas within the organization are determined, the tasks are grouped and the suitable personnel are chosen to carry them out. In addition, in the area, it is important to know how to divide the work, structure the operating units within the company, select the most suitable personnel for all the positions, establish adjustments in the activities and evaluate all the aspects that yield the results.

The two remaining functions

  • Address. This is the time to execute all the planned strategies, directing efforts towards clearly established objectives. In this way, through leadership, motivation and communication, the constant evaluation mechanisms are established.

It is also important to guide and encourage the group, maintain successful internal communication (direct, open and transparent), develop the potential of each employee, promote and increase incentives and establish mechanisms for constant evaluation of the execution process.

  • Control. At this point, it is about verifying that the assigned tasks are progressing in line with the strategies in order to optimize decision-making, reorient activities if necessary, and correct problems.

Administrative Management is a task that must be carried out with professionalism and transparency.

Likewise, in the control, the product of the work is evaluated, based on the performance standards, the suggestions are communicated to the staff and the necessary actions are corrected.

Other missions

Now, beyond those previously stated, which are fundamental for the Administrative management, there are other functions that deserve to be highlighted:

  • Recruitment: it is the request, selection, training and recruitment of personnel. It is a very relevant point because the achievement of the organization’s objectives depends on having the right personnel.
  • Asset protection: as these must be protected against misuse, loss or damage caused by theft or by any other circumstance. For them, it is advisable to keep an adequate record for each asset, holding the staff responsible for its correct use.
  • Public relations: because it is necessary to establish the various lines of communication between the organization and its related public, be they customers, suppliers, etc.
  • Establish work series: For better performance, defined work routine systems and procedures must be developed.
  • Purchase of fixed assets: Starting from the need for fixed assets, a standard procedure must be followed on everything related to the selection and purchase of each type of fixed asset required. For this, it is essential to carry out a detection and evaluation of the real need for the asset, to avoid unnecessary expenses.
  • Design and shape control: This is because, thanks to the administrative work, the forms must be designed to provide the required information in an adequate way.
  • Purchase of stationery and office supplies: All these purchases must cover the needs of the stationery, as they will affect the systematic and rapid execution of the work that is done and to be able to have enough materials. For this reason, these inputs are so important, as well as their distribution to other departments, when applicable.

Characteristics

Another thing to consider is that the administrative management is in charge of the administrative manager. This is the one who controls the operations of the organization and testifies that the flow of information is adequate, as well as that resources are used efficiently.

Therefore, the administrative manager must surround himself with a work team made up of bosses, analysts and those in charge of the management to fulfill all the responsibilities. Thus, throughout this process, the recommended characteristics are:

  • Establish and develop policies, rules and procedures.
  • Lead various work teams.
  • Monitor the budget of the company.
  • Propose and implement improvements in personnel management policies.
  • Supervise the remuneration process for the different employees.
  • Promote and promote staff training programs.
  • Periodically perform diagnostic analyzes on the work environment.
  • Keep the organization’s directory updated.
  • Monitor and monitor sales plans and forecasts.
  • Optimize and select sales strategies.
  • Distribute the workspace for all employees.

Indices used in Administrative Management

Inside of administrative management The identification of the indicators is significant. This, since they are the ones that should be used to measure the state in which the company is in certain aspects. The most important are presented below:

Capacity indicators

They are individual and collective. Its main objective is to estimate the global production capacity of the company. This, since they are considered as the sum of individual capacities, both human and material.

Productivity indicators

They refer to how much we can produce, with a certain amount of resources and at a certain moment or time. In addition, they must be regularly compared with those of the competition.

Quality indicators

These are based on various parameters that identify minimum levels of quality. Likewise, they must be reached or surpassed, to achieve maintain the quality standard in the product or service offered by the company.

Strategic indicators

Although all indicators are strategic to motivate decisions, they are more linked to the market and consumer behavior are to plan the competitive strategies of the company.

Financial indicators

Finally, the financial ones are those that show the monetary situation of the company in the short, medium and long term. Within this group you can also find financial or bank statements.

Benefits of Administrative Management

The administrative management offers multiple benefits that help a business succeed. There are many !, but we will name the ones we consider the most important.

  • Increased productivity: since it allows to execute many processes in a more optimized and simple way, which directly increases productivity. For this reason, it seeks to have the opportunity to modify all those processes that, instead of helping efficiency, delay productivity.
  • Focus efforts on what really matters: since without administrative management it is impossible to focus on the objectives, which are ultimately the ones that really matter. With well-executed planning and well-defined strategies, goals that previously seemed impossible to achieve become tangible.
  • Learn to do more with less: As evaluating the different indicators reflects how teams can save money and find smart ways to optimize their products and services.

Administrative Management Responsibilities

The administrative manager must set goals and generate various strategies to achieve them. For all this to happen in harmony, administrative management must obey the following responsibilities:

  • Examine and know the difficulties of the company.
  • Organize all financial resources.
  • Have good leadership, both in difficult situations and in everyday processes.
  • Motivate company members to enforce administrative processes.
  • Reflect on various scenarios to avoid problems.
  • Confront and provide solutions to problems.

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