Practical guide to process the birth certificate in Venezuela

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The birth of a boy or girl gives rise to the consecutive issuance of various documents, the first of which is the birth certificate.

The birth certificate (not to be confused with a birth certificate or certificate) is a document issued by the health facility immediately or after a few days with the basic information regarding the boy or girl and his birth.

This certificate must be subsequently taken by the parents, legal representatives or public official in charge to the parish or municipality where the parents come from or where the clinic or hospital where the child was born is located.

Where the written data is processed, the infant is registered as a citizen of a territory and the birth certificate or certificate of the latter is delivered to the representatives. The birth certificate It then becomes the child’s legal document, and is used as identification in the procedures that take place later, such as their identity card or passport.

This is why it is very important to know the process that you must follow. In this article we present a practical guide to carry out the birth certificate process in Venezuela.

Requirements for the birth certificate

It is extremely essential to know the requirements necessary to carry out this process. To do this, you must have the following on hand:


  • Original Birth Certificate of the infant.
  • The original and a copy of the identity document of the declarant must be presented.
  • Of the identity document of the father and mother, present the original and a copy.
  • The identity card of two witnesses, both of legal age, must be presented in original and copy.
  • If one or both parents are foreigners, a copy of their passport must be presented.
  • If the birth was attended outside a health facility, an affidavit must be obtained from the person or persons who attended the birth, two witnesses of Venezuelan nationality who can attest to the moment of birth, and a certificate of the place of birth must be issued. by the Communal Council of the area.
  • If the birth occurs outside the national territory and the child is the son of one or both Venezuelan parents, the birth certificate must be duly apostilled or legalized and translated by a public interpreter at a consulate or diplomatic center of the Republic in the country. correspondent.

Steps to follow

After having in your hands the certificate of your son, daughter or representative, you must carry out the necessary procedure to register the infant in the Civil Registry, a process that can be carried out in the designated parish or municipality.

The SAREN (Autonomous Service of Registries and Notaries) is the one who currently has jurisdiction in matters relating to births, marriages and deaths of Venezuelan citizens, as an entity associated with the Ministry of People’s Power for Interior Relations, Justice and Peace. At this time, a service is being implemented to request these documents electronically to make the request for any of the required certificates more efficient and practical, in this case the birth certificate.

  1. As a user you must specify the following information in the email: Name and Surname, Parish, Date of presentation, Record number, Folio number.
  2. In the event that any of the above information is missing, the identity card number must be sent, this in order to locate them through the Administrative Service of Identification, Migration and Aliens (SAIME).
  3. After sending the email, the user must wait around 48 hours for the response to his request.
  4. Subsequently, if you want the service to send the response at home, the data will be given to make a bank transfer to save you the trip to the establishment. If you do not want the delivery to be made in this way, the establishment is located at Av. Urdaneta, Esquina de Pelota, Edificio 30, Libertador Municipalityin Caracas.

Associated costs

Within the country it is a formality completely free. The Civil Registry authority will issue the birth certificate certifications free of charge after the presentation of the child, a document that does not have an expiration date; Following these parameters, public bodies and entities and private institutions cannot require said documents with a specific date of issue, unless they are illegible or have deletions that make it impossible to understand.

Where is the process carried out?

It is carried out within the health center where the child is born, regardless of whether it is public or private. It is mandatory that it be done inside the establishment.

Consequently, there are cases in which the registration in the Civil Registry of the birth is not made within ninety days after the birth. If said term expires, up to eighteen years after the birth, the registrar or civil registrar can process the registration, requested by the persons obliged to declare the birth. This request must be accompanied by a report that explains the causes that prevented the timely registration.

When the certificate is processed to obtain the birth certificate or certificate, there are two options:

  1. Go to the Civil Registry and obtain the relevant information in the building dedicated to the Public Registry.
  2. Or enter the SAREN website, send the data to the email presented on the page ( and wait for the pertinent information, in a period of approximately 48 hours.

Who should apply for the certificate?

Persons legally authorized to attend births they are the only ones that can and therefore are required to issue such a certificate.

Usually it is the father at the time of birth who gives the data to the authority within the health center, but in case he or the mother cannot, who are authorized to declare the child are, in the following order;

  1. Blood relatives (up to the fourth degree).
  2. The doctor who was in charge of the delivery.
  3. The midwife or midwife who attended the delivery.
  4. A person of legal age, whose representation or legal responsibility of the boy or girl falls on him or her.
  5. The Council for the Protection of Boys, Girls and Adolescents.

In the cases of boys or girls in a situation of family placement or other situations that deserve attention, prior authorization from the Court for the Protection of Children and Adolescents is required.

In the case of people born outside the national territory, son or daughter of a Venezuelan father or a Venezuelan mother, or both, whose birth was not declared before the consulate or diplomatic entity in said territory of the Bolivarian Republic of Venezuela, the Declaration before the registrar or civil registrar, previously verifying the authenticity of the birth certificate issued by the foreign authority and checking if it corresponds to the person to be registered.

It is delivered immediately to the parents, their legal representatives or the designated public official in the case.

On the day of the appointment, the applicant must attend accompanied by two people who will serve as witnesses and who must be of legal age (Venezuelan or foreigners) who must carry a valid Identity Card or valid Passport if they are a foreigner. The presence of said individuals is mandatory every time the witnessed act is processed.

What information does the birth certificate contain?

The birth certificate must contain the following information regarding the infant:

  • The place of birth: establishment, parish, municipality, city, state and country.
  • The data of the moment of birth: day, month, year and time.
  • The sex of the newborn.
  • The identity of the mother: full name, date of birth, marital status.
  • The full name to be assigned to the newborn. If the father’s data is not known (mainly the surnames) the mother’s are taken over.
  • The identity of the father: full name, date of birth, marital status.
  • The profession of the father and mother.
  • Father’s domicile and the mother.
  • The footprint of the sole of the newborn’s right foot.
  • Mother’s fingerprint.
  • Seal, title and name of the professional who attended the delivery.
  • Seal of the establishment where the birth occurred.
  • The signatures of the registrar or civil registrar, declarants and witnesses.

The period for the representatives to deliver the document extends up to ninety days later after the birth occurred. In which case, those responsible for declaring should go to the Civil Registry unit in which it corresponds to register the child.

All births that do not occur in health establishments (regardless of whether they are public or private) must be registered in the Civil Registry, after verification by the registrar or civil registrar that the birth occurred in the territory of the Bolivarian Republic of Venezuela. and the due confirmation of witnesses and parents.

What is the birth certificate used for?

This procedure is the first public record that your child has when he is born, it is The document that later It is necessary to be able to issue a birth certificate or certificate and records the place, time and conditions of birth of the infant.

The birth certificate It fundamentally fulfills the function of a means of communication between the institution where the birth occurs and the state entities.

It is the basic instrument to be able to make the declaration and registration in the Civil Registry of all births that occurred in public or private health establishments or outside of these within Venezuelan territory.

The birth of a child brings happiness; there is nothing like the moment when she is held in her arms and you clearly understand the situation. With this guide on How to process the birth certificate in Venezuela We only hope to provide you with a small portion of the work that comes now that your child is already part of this world, and thus avoid (at least part of) the headaches that may follow.

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